CLASSS is a registered charity that has been offering extra study support for children in local communities since 2008, and since the 1980s through our predecessor CHALCS. We are a vibrant organisation, committed to creating a welcoming and inclusive environment where children can build confidence through high quality tutoring on English, Maths and other skills. Our weekly classes are run by a team of dedicated volunteers and paid tutors at Technorth in Chapel Allerton.

An exciting opportunity has arisen for a dedicated Managing Coordinator to join our organisation. This role requires a confident, strong communicator who can oversee our weekly sessions on a Thursday evening (5.45pm-7.30pm) in term-time, plus other operational tasks supporting our delivery outside of these hours. The postholder will play a pivotal role in coordinating our operations, welcoming our students each week, supporting our Volunteer Coordinator to ensure we have sufficient volunteer capacity in each classroom and acting as the first point of contact for parents. 

This role would ideally suit candidates who have excellent organisational skills and experience of working with children. Most importantly, we welcome applications from individuals who are passionate about all children achieving their potential. Extensive training will be provided and our Managing Coordinator will be closely supported by an experienced Board of Trustees.

For more information about this role and to arrange an informal discussion, please contact us at: recruitment@classs.org.uk

To apply, please download and complete these two documents and email them to recruitment@classs.org.uk.

The closing date for applications is Thursday 30 January 2025 at 5pm. Interviews will be held week commencing 3 February 2025. Preferred start date: mid-February.

Please note that CLASSS is committed to the safeguarding of our students and that appointment to this position is subject to Enhanced DBS and Barred List checks.

Job Description

Role Title: Managing Coordinator

Salary: £4,984.62 per year (£15 per hour, £29,250 FTE)

Working hours: Part-time, 7.5 hours per week, including Thursdays 5.15pm-7.45pm, with remaining hours to be worked flexibly as required based on organisational need such as attending six-weekly trustees meetings.

Working weeks: 40 weeks per year, comprising 37 weeks in term time, plus time equivalent to three additional weeks to be worked flexibly as required based on organisational need such as co-delivering training three times a year.

Responsible for: Volunteer Coordinator, Administration and Resourcing Manager, paid tutors and classroom volunteers

Reporting to: Board of Trustees

Main purposes of role :

• Act as a figurehead for CLASSS and coordinate our Thursday night sessions.

• Work with the volunteers and our Volunteer Coordinator to ensure the smooth running of our organisation.

• Act as a Designated Safeguarding Officer and be ultimately responsible for the safety and welfare of our young people.

Key tasks :

• Oversee all aspects of running our organisation.

• Coordinate our Thursday sessions - acting as a first point of contact for parents/carers and volunteers, managing internal and external enquiries.

• Maintain accurate records for children, manage registrations and our waiting list.

• Be a key holder for the building, taking responsibility for the health and safety of young people, volunteers and visitors.

• Managing the flow of students in the reception area during drop off and pick up times, including ensuring children are safely lined up, maintaining order, and facilitating a smooth transition between classes in a busy environment.

• Work with the Volunteer Coordinator to ensure that all areas of our charity have appropriate volunteer capacity.

• Work with the Administration and Resourcing Manager to ensure that classes and the organisation more generally have the resources to operate effectively.

• Develop and deliver training and engagement activities for our volunteers, with support from the Volunteer Coordinator.

• Work with the Treasurer, Fundraising Coordinator and Reception Volunteers to oversee our finances - making sure payments are taken on time, ensuring we are spending wisely and promoting our fundraising activities.

• With support from our Treasurer, to liaise with Leeds City Council to arrange and confirm our venue booking each academic year.

The above is not an exhaustive list of duties and responsibilities of the position may vary under the direction of the Trustees. Any changes will be communicated with reasonable notice.

Requirements :

• GCSE Maths and English grade C or equivalent.

• Evidence of continuous professional development.

• Experience of working with children and young people.

• Experience of working in an education or other regulated environment.

• Able to confidently lead a team.

• Able to interpret policies and offer guidance to others.

• Experience of working with charities/volunteering/social action.

• Good interpersonal and communication skills.

• Excellent organisation and time management skills.

• Strong computer literacy.

• Leadership skills with the ability to motivate and engage.

• Commitment to the safeguarding of children and young people.